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Gmail will allow you to unsend an email for a maximum of 30 seconds after sending it. (It’s worth noting that Gmail also has an “unsend” feature, and it’s similarly picky. We’ll look at these conditions more carefully in the next section. The email stars need to truly align in order for the email to effectively vanish without a trace. That being said, the recall function is not a cure-all for any and all email sent in haste. In these rare cases, “recall” is synonymous with “unsend.” You can safely send a new message with better content, all without the recipient knowing about your mistake. In those cases, your email will be removed from the recipient’s inbox and they will be none the wiser that it was ever sent in the first place. Let’s be abundantly clear on this, though: recall email only works in specific scenarios, and when specific conditions are met. In some specific cases, Microsoft’s “recall” feature will allow you the grace of unsending an email you wished you hadn’t sent. Many people equate “recalling” an email with unsending it.
How can you recall an email in outlook how to#
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You sent an email in haste - ripe with either errors or anger - and are now scrambling to undo the undoable. How often do you find yourself in a position where using a recall or replace feature is an absolute necessity? Leave a comment below and get involved in the conversation.Īlternatively, contact us today for any London-based IT support.There are few things worse than that sinking feeling in your stomach when you realize you’ve sent an email too soon. Unfortunately if you have previously sent an email via Gmail and haven’t enabled the ‘undo send’ option then you will be unable to recall the message, we suggest dropping the recipient a line to tell them to ignore your previous email and keep an eye out for a replacement that you’ll send manually in the next few minutes. Once your 30 seconds is up you won’t be able to recall the message so make sure you get to it on the double to avoid the embarrassment of the recipient seeing your mistake. Enable the ‘undo send’ option and save changesįrom now on each time you send an email, you’ll be presented with an ‘undo’ link at the top of your screen for 30 seconds.Click on the gear icon located in the upper right-hand corner.In recent years Gmail has rapidly emerged as a premier emailing system and millions of people across the world use it every day… that’s a lot of people who could potentially do with some form of recall or replace feature!Ĭountless Gmail users aren’t aware of it, but the recall feature does, in fact, exist and it’s extremely straightforward to use! Now that we have covered Outlook our next port of call is Gmail. How to recall or replace an email in Gmail Construct your updated email and send as normal.Click ‘delete unread copies and replace with a new message’.To recall and replace an email, follow these simple steps. If the recipient has not read the original email it will be replaced with the updated message. With the replace option you can simply recall the email and resend it with the attachment included. You can take this one step further by recalling a message and sending a replacement a prime example is forgetting to include an attachment on an email. At the top, search for the Message tab and click actions, you’ll then be presented with a dropdown that has the option ‘recall this message’.Recalling a message in Outlook without sending a revised message is extremely straightforward and you can do it in a few seconds. How do you recall or replace an email in Outlook? In the following paragraphs, we’ll give you greater insight into the recall or replace feature and provide you with a step-by-step guide to using them in both Outlook and Gmail. The recall feature tries to stop delivery and, optionally replace an existing email. However, there is a better way to approach things, you can recall or replace the original email. Your recipient will most likely understand because, as we say, we have all been there. You start writing an email and click the send button by accident, forget to add an attachment or make a few typos, but once the email is sent you realise your mistake and then have to construct a new email apologising to the recipient.
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